UFC 1 -300-08
30 JUNE 2004
CHAPTER 3
DRAFT, INTERIM AND FINAL VERSIONS OF THE DD FORM 1354
3-1
WHY DIFFERENT VERSIONS? For real property transfers, only the final
version DD Form 1354 is normally required. The losing organization should prepare the
form to be ready for signature at the time of transfer. An interim version 1354 with
estimated costs may be prepared if the final costs associated with the transferred real
property are not determined as of the date of the transfer.
3-1.1
Because final costs for new construction and revitalization projects are typically
not available when the facility is available for use (beneficial occupancy), this handbook
has established three versions: a draft, interim, and final; for the DD Form 1354 for a single
construction/revitalization project. The draft version, prepared during the design process,
has no accounting impact and may be updated as often as necessary during construction.
Both the interim and final 1354 versions do impact accounting. All three versions must
have the same project/job number (block 3) to cross reference all versions of the DD
Forms 1354 associated with the single project. However, all three versions must have their
own unique serial number (block 4) so that the preparing agency can track all versions of
the DD Form 1354. This chapter explains the usage for each version. To help the
accepting official quickly identify the version of the DD Form 1354, there is a subpart C
(checkbox for Draft/Interim/Final) of Block 9 (Transaction Details) to identify the version
type.
3-1.2
There can be only one final version of a DD Form 1354 for a single
construction/revitalization project. If there are updates to the draft version, you simply have
an adjusted draft version with a later date prepared (block 2) and the same serial number
(block 4). However, you can have multiple valid interim DD Forms 1354 for a phased
turnover of facilities, each with its own serial number (block 4).
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DRAFT VERSION . The purpose of the draft 1354 is to establish in writing the
level of detail and the different components of a project early in the project lifecycle. Such
usage helps to ensure a timely and accurate delivery of both the final project and final
documentation. Careful review of the draft 1354 improves the subsequent versions of the
DD Form 1354 a nd ensures a correct final version.
3-2.1
The Project Delivery Team, consisting of persons from the construction agent
and customer organizations, prepares a draft DD Form 1354 for client review prior to the
final design submittal, so that all of the client comments are addressed in the final project
design. The draft DD Form 1354 should incorporate information from the DD Form 1391
and the project folder, as applicable. While preparing the 1354, the preparer pays
particular attention to the level of detail of the items in column 10, their associated category
codes, units of measure, and quantities.
3-2.2
The Design Team provides the draft DD Form 1354 to the construction agent
project manager and construction team members administering the contract at least 60
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