UFC 1 -300-08
30 JUNE 2004
construction agent project manager. If the accepting official or representative cannot
accept the 1354 at the turnover event, he/she must notify the construction agent project
manager immediately and provide the reason he/she cannot accept the military property
described on the DD Form 1354. This failure to accept accountability for the facilities
documented on the DD Form 1354 precludes any user occupancy of those facilities, and
should be fully coordinated before the RPAO acceptance inspection.
3-3.4
A large construction project may contain multiple facilities, each with its own
date of substantial physical completion and turnover, or beneficial occupancy for only a
portion of a single large facility (i.e., Partial BOD). For these situations, the construction
agent project manager prepares one and only one interim DD Form 1354 for each project
phase, building, or portion of a building to be turned over and accepted separately. Use
the same project/job number for each interim 1354 so that it is possible to correlate all the
interim DD Forms 1354 for a single project. Each interim 1354 would have its own unique
Serial Number (block 4) and Effective Date of Transaction (block 9D) and would show only
costs for the facilities turned over, including their P&D and S&A costs. The construction
agent project manager uses the signed interim 1354 to document credit to the CIP account
appropriate for the accepted phase. The installation uses the interim DD Forms 1354 to
record, in the real property system database, the real property assets as they are turned
over and accepted in piecemeal fashion.
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FINAL VERSION . When the final project costs are not known at the time of
transfer, the construction agent project manager provides an interim DD Form 1354 based
on the costs obligated and expended (accrued) to date. When the actual cost of
construction is ascertained, the USACE District/NAVFAC Division/DPW/FacMgr/
BCE/DIS project manager furnishes the final DD Form 1354, which reflects the actual cost
of construction, to replace the preliminary cost vouchered by the interim DD Form 1354
previously furnished.
3-4.1
There is only one final project 1354, even where there are multiple interim DD
Forms 1354. The purpose of the final DD Form 1354 is to establish in writing the final total
cost for each facility in a project. This final accounting can occur only after all costs are final
and known. Prior to determining the final costs, the construction agent project manager, in
conjunction with the project delivery team, corrects the deficiencies noted on the punch list,
ensures warranties are in place, processes claims, resolves any labor or legal issues, and
ensures final payments to the contractors. The importance of the final 1354 is that it
documents the final facility cost, which may be different from that listed on the interim 1354,
and such difference would cause the Realty Specialist to make a correction to the real
property database facility cost.
3-4.2
The construction agent project manager ensures that all financial accounts are
balanced and closed and then prepares the final DD Form 1354 for the project. The final
project cost contains the final/actual P&D, S&A, and construction costs. The construction
agent project manager updates the costs from the interim DD Form 1354 with the final
actual total costs and provides a signed (block 24) final 1354 to the RPAO of the accepting
organization. The RPAO signs the final 1354 in block 25. The accepting official's
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