UFC 1-300-02
September 2004
Change 4 December 2006
2-2.9.3
Government Approvals of Submittals
When a "G" follows a submittal item, it indicates Government approval is required for
that item. Use a "G" in submittal tags for items deemed sufficiently critical, complex, or
aesthetically significant to merit approval by the Government. Submittal items not
designated with a "G" are for information only or approved by the Contractor QC
organization, depending on terminology used by the agency. The following examples
show the two acceptable formats for submittals items in the UFGS, one with a G and
one without.
\ <SUB>Fire Hydrants</SUB>[; <SUB>G</SUB>][; <SUB>G[, [AE][AO]
[DO][RO]]</SUB>] /4/
or
<SUB>Fire Hydrants</SUB>
2-2.9.4
SD-10, Operation and Maintenance Manuals
\Section 01 78 23 OPERATION AND MANTENANCE DATA contains specific
requirements for O&M manuals of varying complexity and identifies them by "data
package". For each SD-10 submittal item in the technical sections, UFGS authors must
refer to section 01 78 23 and specify that item with the appropriate data package
number. Only specify requirements in technical sections that are in addition to those
specified for that data package in Section 01 78 23./4/
2-3
WRITING STYLE
Write in a direct, active voice with simple, concise sentences as much as possible.
Avoid ambiguous, indefinite terms such as "too short" or "relatively simple." UFGS
should supplement the dimensions, sizes, and relationships shown on the drawings with
requirements for materials, installation, and other non-graphic requirements. Define
what applies in lieu of using "applicable" or other indefinite wording. Do not use
"and/or"; do not use the virgule (/) to substitute for "and" or "or." Do not use "etc."; use
"e.g.," "for instance," or "such as." Do not use "as shown on the drawings" as this
phrase is frequently overlooked by the project spec writer or editor; if used in the text
and the item is not shown on the drawings, then the item is not specified.
2-3.1
Mood, Tense, and Voice
In general, use the imperative mood (e.g., install equipment) except when clarity
requires the use of the indicative mood (e.g., equipment shall be). The term "shall" is
used to indicate mandatory contract requirements on the part of the contractor. The
term "will" is used to indicate contract requirements to be performed by the Government.
Use "can" and "may" to permit choice and identify guidance. Do not use the word
"should" in the specification text \ for mandatory requirements \as "should" implies a
contractor option/4/. /2/ The word "should" may be used in the Notes to indicate
desirable procedures that are advisory in nature. Do not use the term "furnish" unless
6
Previous Page
