AEI for Installation Support
Thursday, 17 October 1996
(20) Project approval documentation (e.g., DA Form 4283, DD Form 1391, if
(21) Any additional back up documentation required.
d. Checklists. Design agencies are encouraged to maximize the use of checklists. A typical
example is the "Fire Protection Checklist for U.S. Funded Projects" developed by the Japan
District. This checklist identifies repetitive types of deficiencies (e.g., appropriate funding,
appropriate architectural hardware for doors) in a simplistic "yes and no" format.
13. SPECIAL STUDIES (if applicable). When using the Installation Support process, the
number and extent of special studies should be kept to a minimum. For example, special energy
conservation and life cycle cost studies are not required if a project provides for the re-roofing of
a building, painting the exterior walls, and the caulking of existing windows only. Each project
should be analyzed to determine which special studies are absolutely required. However,
recognized that there is a risk of overlooking some life cycle cost savings if studies are determined
to be unnecessary too readily.
a. General. Installation Support specifications should be concise, and describe only the
minimum requirements necessary to obtain the desired materials, services, and level of quality
required. Specifications should reference industry standards whenever possible as the briefest
way to adequately define project requirements for products and services. To speed up contract
administration, requirements for contractor submittals (e.g., such as shop drawings, test reports,
and certificates) should be minimized to the extent possible with the concurrence of the design
agency Construction Division and the installation customers.
b. Trade (Brand) Names and Proprietary Items. Generally, materials, systems,
equipment, and methods should be specified by reference to industry standards in a way that does
not unnecessarily restrict competition. When adequate industry reference standards are not
available, project specifications may be developed using proprietary and brand name Aor equal"
descriptions in accordance with DFARS 210.004 (b) (3). This option should be considered early
in the design process and only after close coordination, and approval by, contracting and counsel.
c. Format. Installation Support specifications should be printed either on copying machine
sized drawings, metric sheet size A4, 210 mm x 297 mm (8-1/2@x11"), or directly on the project
drawings, as appropriate. The use of personal computers should be considered for developing,
editing, storing, and retrieving specification information to reduce the time and cost of