AEI for Installation Support
Thursday, 17 October 1996
ARCHITECTURAL AND ENGINEERING INSTRUCTIONS
PART II - CONSTRUCTION PHASE (Post Award) SERVICES
1. ENGINEERING DURING CONSTRUCTION AND SHOP DRAWINGS. One of the
keys to achieving quality is to assure sound architectural and engineering surveillance during
construction and shop drawing reviews. The design team must be in very close coordination with
customer (s) to obtain their concurrence and approval when doing engineering during
construction and shop drawing efforts that are discussed below.
a. Shop Drawing Submittals. The design team should evaluate specific systems, especially
those related to issues such as fire protection, roofing, and HVAC, to require submittal of shop
drawings. This must be done prior to Invitation For Bids (IFB) on a construction contract.
b. Continuation of Design. The design team should determine issues to be reviewed as a
continuation of design during construction (e.g., automatic sprinkler systems and structural steel
fabrication). Shop drawing review for HVAC requires detailed surveillance. Roofing is another
system requiring shop drawings to assure that documents correctly address problems related to
substrate repair, release of trapped moisture, and types of roofing. This must be done prior to IF
on a construction contract.
2. AS-BUILT/RECORD DRAWINGS. The following options should be considered for
maintaining as-built/record drawings. The design team members must be in very close
coordination with the customer, construction, contracting, and project management to obtain their
concurrence and approval when providing as-built/record drawings efforts that are discussed
a. Scanning Images or Stick-on Method. When a project involves the maintenance and
repair of a small building or part of a large building with floor plans and exterior elevations at a
scale of 1:100, then the as-built/record drawings can be transferred to large scale drawings by
scanning images when a CADD system is employed or by the stick-on method.
b. Photocopying Machines and Scanners. For large buildings requiring photo enlarged
plans and exterior elevations, the project drawings can be enlarged to conventional drawing sizes
by use of the photocopying machine and a scanner. This method is dependent on the quality of
the project drawings.