MIL-HDBK-1110
9.6.3
Conduct Pre-Construction Conference. At the beginning
of each new contract or work order before the start of any
surface preparation or coating application, a meeting should be
held with the contractor, contracting officer, inspector, and
other key people. Figure 21 may be helpful in this discussion.
During this conference, agreement should be reached on details of
the specification and the procedures and expectations of the
inspector. For example, the number and locations for inspecting
surface preparation and coating thickness should be determined.
Scheduling, job sequencing, job stops for inspection, and other
job-related issues should be discussed. Differences between
contractor and contracting officer should be resolved at this
time to avoid future misunderstandings and job delays.
Agreements that result in a change of the contract should be made
in writing, signed and included in the record book.
9.6.4
Inspect Job Site After Pre-Surface Preparation. Prior
to surface preparation or coating application, it is necessary to
be certain that requirements in the specification relating to
readying a surface or area for painting are carried out. These
may include protecting adjoining surfaces, removing weld
splatter, ensuring that surfaces are free of oil and grease,
grinding sharp metal edges, protecting plants and other
shrubbery, replacing rotted wood, caulking joints, and the like.
9.6.5
Inspect Coating Materials. Coating materials must be
inspected at the job site to identify deficiencies that could
result in failure of the paint film. The following checklist can
be used:
a) Read labels on the coatings to verify that the
coatings are the ones specified or approved.
b) Take one representative 1-quart sample in
accordance with the specification. Retain the sample for a
period of 1 year from the date of final approval of the contract
work in case of coating film failures or contract disputes.
c) Ensure that coating materials are in sealed,
unbroken containers that plainly show that the date of
manufacture is within 1 year. The label should display the
manufacturer's name, specification number/or designated name,
batch number, and FED-STD-595 color.
d) Inspect the paint after stirring for homogeneity,
weight, viscosity, color, and smell. If deficiencies are
suspected from these tests, the paint should be sent to a
laboratory for testing. A kit developed by the Army Construction
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