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s. Interior Design Source contact whether it be the A/E interior designer, or the
government interior designer
t. Dealer/Vendor quotes where applicable
The goal is to provide this information on one page, however, if necessary, a second
page may be used for additional detailed specifications. Open market justifications
and/or any other critical procurement information must be indicated as well as special
instructions for ordering and/or installation. The Furnishings Order Forms are to be
organized by product category in the binder and keyed to the Item Code Legend. Refer
to Appendix C for examples of specific forms.
5-3.8 Best Value Determination.
The purpose of the Best Value Determination (BVD) is to provide a contracting official
with the proper documentation to assist in determining that the FF&E package meets
Federal Acquisition Regulations (FAR). A complete and well-written BVD is the first step
in ensuring the FF&E package will be purchased as designed. Coordinate with the
contracting official on the procurement source of supply and associated BVD
requirements to be incorporated into the FF&E package. Best Value Determinations
must be performed for orders over ,500. Typically, furnishings must be evaluated
through market research and price comparisons. The documentation will list the types of
furnishings, then the three required vendors considered for the item, the price of the
three considered and a brief statement why the selected furnishings are the "best value"
to the government.
5-3.9 Furnishings Illustration Materials.
Coordinate the format and information contained in the furnishings illustration sheets
with the applicable design guides and installation requirements. The intent is to
minimize duplication of information and tailor the illustrations to best communicate the
project design, taking into consideration the size and complexity of the project. The
finish and fabric samples must be labeled and keyed to the item codes used on the
Furnishings Order Forms and the furnishings plans. One or more of the following
formats may be used.
Provide Furnishings Color Boards or Furnishings Illustration Forms with the finishes and
fabric samples mounted and labeled with finish codes and item codes corresponding to
the specifications on the furnishings order forms. If furnishings illustrations are not
shown on the Furniture Order Forms, include an image of each item specified with its
associated finishes. Verify the format of the Furnishings Illustration Forms with each
installation. Color boards must be in 8 1/2" x 11" format and must be sturdy enough to
support the finish samples. Use page protectors that are strong enough to keep pages
from tearing out. Large samples in protective sleeves must be labeled with the finish
code so they can be identified independently if removed from the binder. Finish samples
must indicate true pattern, color and texture. Use photographs or color photocopies of
materials or fabrics to show large overall patterns in conjunction with finish samples to
show the true colors. Finish samples must be large enough to show a complete pattern