15 June 2006
FF&E DESIGN SUBMITTAL REQUIREMENTS.
The FF&E submittal is used for procurement of furnishings for new or renovated
facilities. It also becomes the record and resource document for facilities management
personnel to reference for repairing or replacing furnishings and reordering additional
FF&E information and samples are to be submitted in 8 1/2" x 11" format using three
ring binders with pockets on the inside of the covers. When there are numerous pages
with thick samples, use more than one binder. Large D-ring binders are preferred to O-
ring binders. Fold out items must have a maximum spread of 25 1/2". Provide cover
and spine insert sheets identifying the document as a "Furniture, Fixtures & Equipment"
package and include the project title and location, project number, A/E name and date,
and the submittal stage. The design submittal requirements will include, but are not
5-3.1 FF&E Package Format Submittal.
The specific format and organization of these binders must be coordinated with the
government designer and installation design guides as well as with the contracting
specialists or designated contracting official. For Navy projects, coordinate the
procurement documents with the Collateral Equipment Manager (CNI). When required,
a submittal will be made at the concept stage for the FF&E package format only, to
confirm the installation and procurement requirements.
5-3.2 Narrative of Interior Design Objectives.
Provide a narrative description of the furnishings design addressing the selection of
furnishings, finishes and colors. Discuss the Furniture Plan development and features
and how it meets project specific requirements. Enumerate the design decisions made
to fully coordinate the SID and the FF&E, including function, safety and ergonomic
considerations, durability and aesthetics.
5-3.3 Point of Contact List.
Provide a comprehensive list of POCs needed to implement the FF&E project. This
would include appropriate project team members, using activity contacts, interior design
representatives, contractors and installers involved in the project. In addition to name,
address, phone, fax and email, include each contact's job function.
5-3.4 Itemized Furnishings Cost Estimate.
Provide an itemized cost estimate of furnishings keyed to the plans and specifications of
products included in the package. This cost estimate is based on GSA pricing. The cost
estimate must include percentage allowances for general contingency, shipping,
inflation and installation costs, listed as separate line items. Installation and freight
quotes from vendors should be used in lieu of a percentage allowance when available.