01 May 1999
Agenda for Preliminary Conference
Purpose: Establish a direct line of communication, iron out initial questions regarding the
project and to review project submittal requirements.
Meeting should be held shortly after award of roofing contract and at least six weeks
prior to the anticipated start of roofing.
A complete set of construction documents (plans and specifications) to be available for review.
All meeting minutes to be furnished to all parties. Establish project recordkeeping procedures.
Review tentative progress schedule for roofing. Set approximate date.
Review roofing system and insulation requirements.
Weather considerations as they may apply to the project roofing installation.
Temporary roofing guidelines for the project. By whom and under what conditions will decisions be
made on temporary roofing.
Inspection and Testing Requirements:
Name of Inspection Firm:
Name of Inspector:
a. On-Site Inspection
discuss project requirements
Type and Thickness
Location and Type of Drains
Tentative Schedule for Erection
Nailers, curbs and sheetmetal must be completed prior to roofing application
FM or UL requirements
Responsibility (not roofers)
Anticipated material storage areas & equipment setup locations touched upon. Review
10. Specific submittals from the roofing contractor:
a. Material approval list
b. Shop drawings (if any)
c. Product material samples
11. Detailed discussion of a specific project (include perimeter wall construction and rooftop
mechanical equipment details).
13. Review above items briefly and establish tentative date for Pre-Application Conference.