NAVFAC Form 11330/6, Potable Water Treatment Supply and
Distribution Operating Record
DA Form 4374, Water Supplementary
Annual Reports. Annual reports generally include a description of
facilities, gallons of water pumped/treated, quantity of chemicals consumed, capital
costs, operating costs, and personnel status. Effective annual reports are clear,
concise, and informative. It is generally recommended that the format be consistent
from year to year to facilitate comparison with past performance.
Distribution System Maps and Records. For information, see par. 2.1.4.
Well Records. Well records show decreases in yield or increases in
drawdown, and help to show the cause. Well records should be completed when the
well is built and the records brought up to date when the well is tested. All well data
are kept on file and used for reference when well repairs are made or when other wells
are constructed in the area. Use prescribed forms for recording general well data, as
well as pumping test results. Air Force personnel use AF Form 996, Well Data, to
record this information.
Laboratory Reports. State and local requirements for reporting the results
of water analysis must be at least as stringent as federal requirements, but specific
requirements vary from state to state. General information recommended for inclusion
in every report is covered in par. 2.1.2.
Maintenance. Maintenance records include manufacturer's catalogs,
brochures, and instruction manuals for all installed equipment. Shop drawings and as-
built drawings provide additional, specific information about equipment and facilities
and are used with maintenance manuals to achieve efficient O&M of mechanical
systems. At a minimum, maintenance records need to document, for each piece of
equipment, when service was last performed and when it will be required again. A
good record system also includes a complete repair and cost history for all installed
Cost Accounting. Although accounting personnel maintain cost and
budget records, it is recommended that the waterworks supervisor keep records of
operating costs as well. These records provide up-to-the-minute information on
expenditures and can be used to predict yearly costs and forecast budgets.