15 June 2006
3-3.1 Contractor Furnished/Contractor Installed (CFCI) FF&E.
The Contractor may procure and install the FF&E, known as Contractor Furnished /
Contractor Installed (CFCI). This acquisition strategy is used most often in Design-Build
situations where the Contractor is authorized to procure FF&E from GSA negotiated
schedules. The FF&E design is prepared by the A/E interior designer on the
Contractor's team or by a government interior designer. Project coordination is
minimized since the customer has only one point of contact for a turnkey project. To
avoid undetermined additional costs to the customer, the Design-Build RFP must state
that the coordination efforts associated with providing the FF&E package must be
included in the Contractor's base contract price. The Contractor is required to purchase
the FF&E as specified with no deviations unless approved by the government. The
Government will provide separate funding for the actual purchase of the FF&E including
shipping and installation. Being an integral part of the FF&E design, Best Value
Determinations are required, however, manufacturer's price quotes are not required as
back-up. The Government interior designer reviewing the interior design deliverables is
critical to ensuring the Government procurement regulations and requirements are met.
3-3.2 Government Furnished/Government Installed (GFGI) FF&E.
The Government may procure and install the FF&E package independently of the
building construction or renovation, known as Government Furnished / Government
Installed (GFGI). The FF&E design is prepared by an A/E interior designer or by a
Government interior designer. The FF&E package is procured through DoD agencies
or non-DoD Agencies, such as the General Services Administration (GSA), GovWorks
or the Veterans Administration (VA). In this scenario, the project delivery team must
plan for extensive coordination between the building design, the FF&E design, changing
construction schedules, and furniture delivery schedules. Other issues to consider in
this acquisition strategy are:
a. All acquisition methods require Best Value Determinations (BVD). Those that
require manufacturer's price quotes for backup, increase design fees as well as
lengthen the design schedule.
b. Determine if the procurement agency charges a service charge or purchasing
fee, which may increase a customer's furniture budget.
c. Determine if the procurement agency can or cannot accept expiring funds prior to
being obligated. This affects when funding for the FF&E design and procurement
must be in place, and adds to the project coordination.
d. Determine if the procurement agency accepts a single funding document for the
whole FF&E package or requires multiple funding documents for each separate
order of the FF&E package.
e. Determine if procurement agencies may be more rigid in their evaluation of the
procurement regulations and may require more documentation than the Best