25 May 2005
Change 1, 22 February 2006
Change 2, 4 December 2006
CHAPTER 11 POST-DESIGN OR POST-RFP DEVELOPMENT SUBMITTAL
Submissions after final design or RFP development include providing DOR and
Government responses to Contractor Pre-Proposal Inquiries (PPI), Pre-Bid Inquiries
(PBI), and Requests for Information (RFI), and providing amendments, contract
modification documents, OMSI, and record drawings. Submissions may include
sketches, additions or corrections to drawings, specifications, or RFP, and a
continuation sheet with an explanation of changes.
Changes made to the RFP, drawings, and specifications after the Final Submission are
changes to the Contract Documents. Changes before contract award are amendments;
changes after contract award are contract modifications.
PRE-PROPOSAL/PRE-BID INQUIRIES AND REQUESTS FOR
Responses to Pre-Proposal/Pre-Bid Inquiries and Requests for Information should be
responded to as quickly as possible to prevent delay to bid opening or to construction of
contract. It is expected that the DOR will provide response to a PPI/PBI or RFI no later
than 3 working days after notification. Where the response to a PPI/PBI or RFI requires
additional time, the DOR shall notify the Government Project Manager/Design Manager
or ROICC/PWD as to the expected date of response. In any case, the DOR should
indicate if an amendment or a contract modification is required in response to the
PPI/PBI or RFI.
The Contracting Officer for procurement is responsible for assigning the Amendment or
Contract Modification number. Numbers are assigned in numerical order as required.
Amendment numbers are prefixed by three ciphers, for example, the first amendment is
numbered "0001." The Contracting Officer prepares a cover sheet, Standard Form (SF)
30, Amendment of Solicitation/ Modification of Contract, for changes. Thus, the first
page of the change's text starts on page two.
COST ESTIMATE CHANGES.
Accompany amendment or contract modification with detailed cost estimates to indicate
all changes in construction cost of the project, or to substantiate a statement of no
change in cost. Prepare cost estimates in accordance with NAVFAC Cost Engineering