1 July 1998
DESIGN-BUILD CONTRACTOR'S DESIGN SUBMITTAL AND GOVERNMENT REVIEW
14-1. MANDATORY DESIGN CRITERIA AND STANDARDS. Develop design submittal and
Government review requirements based upon the selected Design Criteria Approach.
14-2. LESSONS LEARNED. The following subparagraphs contain recommended information
that should be considered in future RFP's in order to avoid past problems, define engineering
requirements, define design submittal requirements, and ensure a level of quality. These
lessons learned should be reviewed and incorporated as appropriate in each new project.
a. State in the RFP technical specifications that the D-B contractor shall provide a
complete, detailed design of the project and be fully responsible for that design. Provide a
description of what is expected as a "complete, detailed design", as appropriate for the project.
b. For each project, during the Acquisition Phase of the Design-Build process, the
Management Team will establish a realistic project schedule, identify a need for fast-tracking,
decide the number of D-B contractor's design submittals, and identify the overall direction of
c. For each project, the Management Team will attend a pre-work conference. The
Contracting Officer's Representative will chair the conference. At this conference, the
appropriate Design Criteria Professionals will ensure there is an understanding of how
activities during construction will take place relative to a design review process and approval
provisions. The minutes of this meeting should be formally documented with a copy furnished
to the D-B contractor by official correspondence.
d. State the project's final design will have final specifications prepared from some
nationally know specification system such as MasterSpec or the Corps of Engineers Guide
e. After award of the Design-Build contract, Design Criteria Professionals shall review
the contractor's design for technical compliance with the contract. During the review, Design
Criteria Professionals' should avoid making comments on preferences desired for the project;
preferences will not change the scope of the RFP. The D-B contractor will only be responsible
to provide what is required by the RFP and the accepted proposal. Design review comments
will be furnished to the Contracting Officer's Representative who will furnish the comments to
the D-B contractor. Any changes or comments that the D-B contractor does not intend to
comply with must be reported to the Contracting Officer's Representative.
f. Provide the Design-Build contractor's submittal requirements in the RFP as follows:
(1) Number of submittals required by the D-B contractor during the design.
(2) Contents of each submittal.
(3) Designate the submittals for D-B contractor approval only, and the submittals
that require both D-B contractor and Government approval.