1 July 1998
specific technical information to be submitted by the offeror at the proposal stage to verify that
the offeror's design solution will comply with the RFP. Specific technical information will be
items such as site plans showing major location of buildings, floor plans, and descriptive
information about heating, ventilating, and air conditioning systems. Normally, deviations from
the technical requirements in the RFP will not be allowed. However, in those cases where
allowing such deviations are in the best interest of the Government, the RFP technical
specifications must specifically indicate where deviations may be allowed in the offeror's
technical submittal, and how these deviations must be identified for evaluation by the
Government. A checklist of submittal requirements including technical requirements may be
included in the RFP.
(2) Evaluation Factors for Award. This part indicates major evaluation factors for an
award and indicates the relative importance of each. Examples of these are the technical
approach, management plan, past performance, construction time, and cost. The technical
approach, management plan, and past performance will be scored. Cost will not be scored.
An identifiable correspondence between evaluation factors, submittal requirements, and
specification criteria must be maintained. Extreme care must be used to ensure that contract
technical specifications match the Source Selection Plan and Section: 000110 SUBMISSION
REQUIREMENTS AND INSTRUCTIONS of the RFP. Those items that are mandatory or
critical to the operation of the facility must be provided in the project. Other features required
by the Government will be included in the RFP as minimum criteria that must be provided for a
proposal to be considered responsive. Evaluation factors for other features or systems and for
improvements that exceed the minimums in the RFP should be distributed based upon project
requirements and the relative importance of the various features and systems. Using a
technical approach, there is a tendency to apply most of the points to size, shape, and
aesthetics of the project. Other technical features such as long-term maintenance and repair,
energy efficiencies, UMCS, electronic security systems, HVAC, lighting, energy conservation,
and upgrading of finishes for durability should be considered. Superiority in these other
technical features may provide better value to the Government and better meet the objectives
and requirements of the customer. Using a management approach, the demonstrated
qualifications, experience, and expertise of offerors should be evaluated.
IMPORTANT: Design Criteria Professionals are responsible for
ensuring that appropriate evaluation weights are assigned.
Overlooking the assignment of proper evaluation weight factors
may cause offerors to emphasize features that are relatively
unimportant to the user at the expense of other features that may
affect facility operations, productivity, and customers' satisfaction.
Where completion time of construction is critical, appropriate
evaluation and weight factors should also be assigned.
(3) Design Criteria. In this part, the design intent of the project is conveyed to the
offeror. Customer needs, expectations, and latitude of design must be made clear. Technical
drawings and specifications will vary in completeness depending upon the Project Criteria
Approach for that particular item or facility feature. The minimum design criteria requirements
in the RFP, supported by the evaluation factors, indicate what the customer will be provided by
the D-B contractor in the final project. Evaluation factors will not ensure desired, essential, or
mandatory elements are obtained in the final project. The design criteria must specify
minimum requirements of the desired, essential, or mandatory elements in the RFP.