AEI for Installation Support
Thursday, 17 October 1996
ARCHITECTURAL AND ENGINEERING INSTRUCTIONS
PART IV - TYPES OF CONTRACTS AVAILABLE FOR EXECUTION OF DESIGNS
1. SPECIFIC PROCEDURES AND CONTRACT TOOLS. Discussed below are some of the
specific procedures and contract tools that a design agency should use in providing Installation
Support to military installations:
a. Simplified Acquisition Procedures (SAP).
(1) Description. SAP uses either, Standard Form 18, Request for Quotation or FACNET
solicitation (resulting in a DD Form 1155, Order for Supplies and Services), depending on the
type of order being requested. Whenever a small project is evaluated for design and/or service
requirements, the SAP method should be considered. (See Part V, Enclosure 3 for an example.)
(a) The SAP employs the principles of Installation Support with simplification of
solicitation documents, specifications, copying machine sized drawings metric sheet size A4, 210
mm x 297 mm (8-1/2"x11") or A3 280 mm x 430 mm (11"x17") that can be Faxed and/or "E-
Mailed" to potential bidders. These small SAP projects enable design agencies to help their
customers with the smallest of jobs, and often can make a big difference in enhancing grassroots
quality of life for military installations.
(b) SAP projects are ideal for in-house work. A single SAP project can be done
instantly in shorter time required to prepare an A-E contract for the same work. Accordingly,
recommend each design agency organize a prototype "SAP Rapid Deployment Force". The
savings, especially done in-house, for development of design using SAP compared to traditional
O&M contracts exceeding K is estimated at 50% or more. When A-E's are contracted for
SAP projects such contracts should include a package of perhaps five to ten projects. These SAP
projects should be concentrated in the same area to reduce travel costs. The construction
contract package should consist of an Estimated Construction Cost (ECC) of less than 0K to
benefit from the advantages of SAP.
(c) SAP methodology should include the simplified acquisition methodology (SAM) to
portray the need of simplification of the entire planning, design, contracting and construction
processes. True re-engineering involves the entire process.
(d) Labor, reproduction, and other costs associated with processing documents are
reduced because the usual solicitation and technical provisions are not required.