AEI for Installation Support
Thursday, 17 October 1996
a. General. In the initial planning stages, the design team should evaluate the type (e.g.,
service, product, design, and/or construction) and complexity of the project to determine if the
Installation Support process would be applicable. If the process is applicable, then the design
team needs to determine the type of Installation Support method, including the use of "in-house"
design support, which is most appropriate. The design team must work closely with the project
manager when making these determinations so that the project manager can provide guidance to
the design team.
b. Project Approval. The installation commander or the DPW must sign the project
approval documentation (e.g., DD Form 1391 or DA Form 4283, Facilities Engineering Work
Request.). This is necessary to comply with the requirements of AR 420-10, and to classify the
work properly where some or all of the work may be classified as minor construction. The DPW
has the responsibility for project approval and work classification, regardless of the source of
c. Project Budgeting. The project must conform to applicable ARs, and any other pertinent
regulations that cover Installation Support project budgeting. Working closely with the design
agency project manager and the resource management specialists can help in assuring that the
project complies with the applicable regulations.
d. Communications. The customer should
at all stages
of project development
and design. A meeting should be held with the customer at an early stage to determine the
requirements of the project. Customer input is crucial in establishing accurate requirements so
that misunderstandings and subsequent costly modifications during contract administration are
avoided. Accurate requirements translate into quality services or products and/or design and
construction. The customer should get what they want unless it is in violation of public law,
federal procurement regulations or other mandatory requirements. The design agency should be
aware of the customer's stockage (types of materials on hand) and usage requirements (e.g.,
e. Typical Scope of Work (SOW) for Architect-Engineers (A-E) Contracts. A SOW is an
important part of the initial planning. The SOW should be standardized with examples of the
requirements to be given to the A-E as guidance on the type of design process they will be doing
and the type of procurement process to which their design will be submitted. A typical example
may include an information paper, letter size Computer-Aided Design and Drafting (CADD)
drawings, and a SOW. More than one typical SOW may be needed to cover the vast range of
services required under Installation Support.
f. Site Planning.